Company headshots are a pain — here's how AI makes them stupidly easy

This article is part of our Team & Company Headshots collection.

We know why you want to get a headshot done for your employees. It makes complete sense. There are sooo many benefits. For people who are still thinking if it's a good idea, let me reinstigate why it is an even better idea to go for AI headshots for your team or employees. BUT first, let's talk about why it's a good idea in general.

So here are some reasons you should get company headshots:

Professionalism and Branding: Professional headshots contribute to a cohesive and polished company image. They are often used on the company's website, marketing materials, and social media, reinforcing the brand's professionalism.

First Impressions: High-quality headshots help create a positive first impression with clients, partners, and potential employees. They provide a face to the name, making interactions more personal and approachable. This really up's your game.

Uniformity: Consistent headshots ensure a uniform look across all employees, which helps maintain a professional and cohesive appearance on company profiles, directories, and marketing materials. Should look a firm out the TV show suits!

Employee Recognition: Headshots help in recognizing and identifying employees, especially in larger companies. This can foster a sense of community and make it easier for employees to connect with one another.

Marketing and Public Relations: Professional headshots are essential for press releases, interviews, speaking engagements, and other PR activities. They provide a consistent and professional image to the public. This one really takes the cake.

Social Media and Networking: Headshots are commonly used on professional networking sites like LinkedIn. Having a professional photo enhances an employee's online presence and supports their personal branding. And yes, in today's date their personal branding is important. So so we'll show you how to create the perfect AI LinkedIn Photo for your employees.

Trust and Credibility: Seeing the faces of real people behind a company can build trust and credibility with clients and customers. It humanizes the brand and makes it more relatable.

Internal Use: Within the company, headshots can be used in internal communications, organizational charts, and employee directories, making it easier for employees to get to know their colleagues.

How does photo day actually feel to your employees?

Did you ever think about what your employees go through? Lol, exactly as in the image above. Here are some things that make them look like this. Let's see all the phrases people have talked about and encountered.

• "Chin up, no, down a bit...now smile, but not too much!": Employees have to endure the photographer's endless stream of micro-adjustments that make them feel like a marionette. ah, who needs that? I am yawning already.
• "Try looking off into the distance.": Pretending to gaze thoughtfully into the void, only to feel utterly ridiculous? They'll be making a fool of themselves.

• "Does this color wash me out?": The stress of choosing the perfect outfit that's both professional and flattering. Gosh, I have a hard time selecting my daily outfit let alone for for a photoshoot
• "Oh no, I wore the same shirt as last year!": Some people turn up in the same attire as their last headshot. What are they even doing here?

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Women employees get anxious asking -

• "Is my makeup too much?": Overdone makeup sessions that leave them looking like they're ready for a theater performance.
• "Who's got the hairspray?": The communal struggle over hair products to tame those flyaways.

And some more -

• "Small talk with coworkers while anxiously waiting.": Forced chit-chat in the makeshift waiting room while others get their photos taken. Who needs that?
• "Who's next?": Ah, the tense moments of waiting for their name to be called, feeling like they're at the dentist's office.
• "Smile, but not too much!": The struggle of finding that perfect, natural-looking smile after several failed attempts.
• "Relax your face.": Sure they'll relax it just when you say that. It's like telling someone to calm down when they are angry.

And not to forget what happens post-shoot -

"Do I really look like that?": The existential crisis of reviewing photos and questioning every feature of their face.

"Why is my head tilted like that?": Analyzing why the head looks like it's at a strange angle in every shot.

Also pestering HR asking -

"When will I get my photos?": The long wait for the final edited photos to be delivered weeks later burdens your HR.

"Can you send me the high-res version?": Have fun with the back-and-forth emails requesting different versions and sizes of their headshot.

Why is organizing company headshots such a nightmare?

Alright, let's talk about what YOU go through as the person organizing all this. Because getting employee headshots done is honestly a herculean task. Here's the full breakdown, and yes, every single one of these steps is as annoying as it sounds:

1. Planning and Coordination:

Scheduling: Try getting 50 people to agree on a time. Go on, I dare you. Everyone's got meetings, deadlines, "I'm working from home that day" excuses. It's basically impossible.

Budgeting: Good photographers aren't cheap. And once you start adding makeup artists, hair stylists, maybe a location fee... your budget is crying. Your finance team is crying. Everyone's crying.

2. Finding a Photographer:

Research: You've gotta scroll through a million portfolios, read reviews, maybe even interview photographers. It's like hiring a new employee, except they're only around for one day.

Availability: The good ones? Booked months out. So now you're playing calendar Tetris between your team's availability and the photographer's.

3. Location Scouting:

Choosing a Location: Do you do it at the office? Cool, now you need to turn the conference room into a mini studio. Do you go to a real studio? Cool, now you need to get everyone there. Neither option is fun.

Studio Logistics: If you go the studio route, you're basically organizing a field trip for adults. Transportation, directions, "I got lost" texts. Good times.

4. Preparing Employees:

Dress Code: You send out the dress code email. Half the people don't read it. Someone shows up in a Hawaiian shirt. Now you need reshoots. Fantastic.

Grooming: Coordinating makeup and hair for everyone adds another layer of scheduling headaches. And another line item on that already-weeping budget.

5. The Photo Session:

Time Management: People are waiting around, checking their phones, getting antsy. Every minute someone's sitting in that waiting area is a minute they're not doing their actual job.

Technical Issues: Oh, the lighting broke. The backdrop fell. The camera's being weird. Now everyone's standing around even longer. Love that.

6. Post-Processing:

Selection: Someone (probably you) has to sort through hundreds of photos to pick the best ones. Then get feedback. Then more feedback. Then "actually can we go back to the first one?" Ugh.

Editing: The photos need retouching to look consistent and polished. That takes a skilled editor and, you guessed it, more time and money.

7. Distribution and Use:

Updating Profiles: Now you've gotta put these photos everywhere - website, intranet, social media, marketing stuff. Every. Single. Platform.

Regular Updates: And here's the kicker: you have to do this whole circus again every time someone new joins or someone's photo gets too outdated. It never ends.

If this isn't enough to dissuade you, let's talk about the COST!

How much do company headshots actually cost?

Let's talk numbers, because this is where it really stings.

1. Recurring Costs: You don't just pay once and forget about it. New hires, updated looks, rebrands - you keep paying, over and over. It's the gift that keeps on taking.

For small teams, the per-person cost is already pretty high, but at least the total is somewhat survivable. For bigger teams though? It gets wild. A team of 50 could easily hit $20,000+ when you factor in everything we just talked about. Twenty. Thousand. Dollars. For photos. Let that sink in.

Well by now we hope you understand what it takes to get company headshots done. BTW it's even harder for remote teams. Now the final dragon and why we went through the pain to explain you the above.

BECAUSE THERE IS A BETTER WAY

Until now, we were short on technology that could help us in automating this to a level where it will be unbelievable. But now is the time to reap the benefits and bring the cost down by 90%. Too good to be true? Yeah, it is. Let us break it down for you.

Why are AI company headshots the best alternative to traditional photoshoots?

So what makes AI headshots so much better?

1. It's ridiculously cheap:

• $30 per headshot. That's it. Compare that to the photographer + makeup + studio + transportation + your sanity that traditional shoots cost.
• No hidden fees. No "oh we also need a hair stylist" surprises. What you see is what you pay.

2. It's fast. Like, really fast:

• We're talking minutes, not weeks. Upload a photo, get your headshot back before your coffee gets cold.
• Nobody has to leave their desk, take time off, or awkwardly wait in a hallway. Zero disruption to anyone's day.

3. Everything looks consistent (without the pain):

• The AI makes sure all the headshots match in style. Same vibe, same quality, across the whole team. That polished, unified look? Done automatically.
• And they actually look great. We're talking real, high-quality photos that you'd be proud to put on your website. Not the uncanny valley stuff you might be imagining.

4. It works for 5 people or 5,000:

• Doesn't matter if you're a scrappy startup or a big corporation. The process is exactly the same whether you've got a handful of employees or thousands.
• New hire starting Monday? They can have their headshot up by Monday afternoon. No waiting for the next "photo day" that's six months away.

Here's the thing - with an AI headshot tool built right into your company dashboard, you skip all that planning, coordinating, and budget-blowing we talked about earlier. Your team gets great headshots, you don't lose your mind organizing it, and your finance team doesn't have a heart attack. Everybody wins.

Now let's get into the 5 easy steps of AI headshots that is going to make the journey super easy for you.

How do AI company headshots actually work? (5 dead-simple steps)

1. Your employee signs up:

• They log into your company dashboard. Same credentials they already use, nothing new to remember.
• They find the headshot section and boom - there's a super simple guided flow waiting for them. Click, click, done.

2. They upload a photo:

• There are clear instructions so even your least tech-savvy colleague can handle it. "Well-lit, look at the camera, don't use that selfie from 2015." That kind of thing.
• The system checks the photo automatically. If it's too dark or blurry, it'll say "hey, try again with a better one" before anyone wastes time.

3. AI does its magic:

• This is the cool part. The AI takes their uploaded photo and turns it into a polished headshot. Background cleaned up, lighting evened out, everything looking sharp.
• And remember - it keeps everything consistent across the team. So Dave from accounting and Sarah from engineering look like they belong to the same company. Wild concept, right?

4. They check it out and approve:

• Your employee gets a preview. If something's off, they can ask for a tweak. No awkward "actually I hate this photo" email chains with a photographer.
• Once they're happy with it, they hit approve. That's it. They're done. Back to work.

5. It goes everywhere it needs to go:

• The headshot automatically shows up on your company website, intranet, wherever you need it. For example, on LinkedIn with their AI LinkedIn headshot.
• Everything's stored in one place on the dashboard. Need to find someone's photo? Pull it up in two seconds. No digging through email attachments or shared drives.

So yeah. Five steps. No photographer drama, no "who's next" anxiety, no $20,000 invoices.

The bottom line

Look, it comes down to two things:

1. Money:

• $30 per person. For a team of 50, that's $1,500 total. Remember that $20,000 number from earlier? Yeah. Do the math.
• No extra costs for makeup, hair, studios, or transportation. The price is the price.

2. It's stupid easy to set up:

• Your employees sign up through the dashboard, upload a photo, and get their headshot back. That's the whole process. No scheduling nightmares, no calendar Tetris, no herding cats.
• The dashboard is dead simple. Upload photo, get AI-generated headshots, move on with your life.

What Teams Are Actually Seeing With AI Headshots

Don't just take our word for it. Here's what real companies experienced after switching to BetterPic:

BetterHealth Group — A healthcare org spanning 6 states replaced inconsistent per-state photographer results with unified AI headshots. "We needed a solution that was streamlined and easy for everyone. BetterPic made that possible." — Manali Shah, Social Media Manager (Read the case study)

Elucient — A consulting firm whose studio photographer quoted 10x the cost of BetterPic. "Other AI tools just weren't good enough. BetterPic was the only one that delivered studio-quality images that felt real." — John Marcinuk, CEO (Read the case study)

By the numbers: 32M+ headshots delivered · 1,000+ companies · 2-hour average turnaround · 99% satisfaction rate · 4.7/5 on Trustpilot

So... what are you waiting for? Try us out. We do company headshots at Betterpic and honestly, once you try it, you'll wonder why you ever did it the old way.